Archive for June 2nd, 2010

For A Seamless Reception – Think “Circus”

Wednesday, June 2nd, 2010

Barnum and Bailey would have made great wedding planners! And no, that’s not an insult to planners.

But think – part of what makes a visit to the circus so magical for kids is that the action never stops. While the center ring is being re-set for the lion tamer’s act, rings 1 and 3 are filled with acrobats. And – if all three rings are in various stages of taking down and setting up props – a parade of elephants and/or clowns winds around the perimeter. There is never a lull in the action.

Two different upcoming brides have expressed concern to me this week over the prospect of “dead time” causing bored guests to leave their receptions early. Both had been to recent events where the band’s hourly intermissions killed the momentum of the party. My answer to them, and to anyone planning a wedding, is: learn from P.T. Barnum.

Have music playing (at a lively tempo, but a reduced volume) as soon as the first guest arrives. Keep it going, right up until the moment when the host offers words of welcome and the blessing (if any) is delivered. Start the music back immediately following the blessing (even if it’s only Memorex.) Keep the band or deejay going through dinner (again – at an appropriate level) until the cutting of the cake and toasts to the bride and groom. During that official business (in the center ring) is a perfect time for your music provider to get a short break.

I call such mini-breaks “invisible intermissions.” Your musical vendors are able to have a cup of coffee and make a pit stop at regular intervals, but your guests never notice their absences (because they are focused on you.)

Most bands and deejays will be happy to work with you on creating a “seamless” event (for which you will want to be generous with them in return). With a little advance planning and teamwork, your guests will swear that the music never stopped. To which you’ll be able to reply, “They did – but I made sure you didn’t catch them doing it!”