Archive for July 2nd, 2008

Always Ask If Anyone ELSE Will Be Sharing Your Venue

Wednesday, July 2nd, 2008

When deciding where to hold my band’s last New Year’s Eve party, one very important consideration was who else would be using our venue that same night?

Most hotels and country clubs have the capacity to handle multiple parties simultaneously. When the party rooms are far enough apart, the noises from one don’t interfere with another. But parking can become an issue, as could restroom capacities. On busy evenings, the size of the kitchen is also a factor. Your venue’s ability to serve your meal when you want it could be adversely impacted by someone else’s dinner schedule.

Another potential problem arises when venues sub-divide their ballrooms to accomodate additional clients. Those movable “air walls” which slide into place look solid, but are usually lousy sound absorbers. Thus, the boom-boom-boom of a teen party DJ next door permeates every corner of your beautifully-planned party for mom and dad’s 50th.

To prevent these and similar problems, I recommend that you:

1. Choose a free-standing venue you can have all to yourself. When you’re the only game in town, you’ll have 100% of the venue’s attention, service, and potties.

2. Pick a ballroom at your venue that can be all yours. You might still have to share certain other facilities, but you wouldn’t be next door to somebody else’s rock concert.

For our New Year’s Eve, we picked a hotel whose ballroom we knew we could fill. That eliminated our biggest issue. Later, the hotel told us that the marching band and several families from one of the Cotton Bowl contenders would be staying there, but that a combination of a pep rally elsewhere and a curfew would prevent any negative impact on our event. We scarcely saw them at all.

Better yet, we didn’t have a single party crasher from the tuba section.